Apr 15, 2023

Office Manager

  • APTOS LABS
  • Palo Alto, CA, USA
Executive Management

Job description

Aptos is a people-first blockchain on a mission to help billions of people achieve universal and fair access to decentralized assets in a safe and scalable way.

Founded by some of the original creators and maintainers that researched, designed, and built the Diem blockchain to serve this purpose, we have dedicated several years toward this mission. We believe the open-source Diem technology we have developed is an important foundation of a safe and scalable web3 world where everyone has more equitable opportunities to grow and access financial assets with lower fees and fewer intermediaries.  

Aptos (Ohlone for "The People") encompasses our mission and ethos for why we build.

About The Role

We are seeking a highly organized and detail-oriented Office Manager/Executive Assistant to oversee the day-to-day operations of our Palo Alto office. The successful candidate will be responsible for managing the day-to-day operations of the office while also providing executive support to our senior management team.

What you'll be doing:

Office Management

  • Oversee daily administrative duties in the office
  • Manage the office budget and ensure that expenses are within the budget
  • Receive and sort incoming mail and support with any outgoing mail
  • Identify and develop new office policies/procedures and ensure they are implemented efficiently
  • Ensure that all office equipment is properly maintained and serviced, and order supplies as needed
  • Manage office vendors and act as point of contact by providing on-site support as needed
  • Develop and implement office policies and procedures to ensure efficient and effective office operations
  • Support with pre-event planning by ensuring the team has everything they need (ordering supplies and snacks, and scheduling facilities, etc)
  • Collaborate with Lead Executive Assistant by organizing company events and offsites by sourcing a venue, booking transportation, obtaining room blocks, and getting catering set up

Onboarding

  • Provide on-site support for new hires on their first day
  • Support the People Ops team with onboarding new employees cohorts, provision security badges and provide access to our office-related platforms
  • Collaborate with the People Ops team in developing a smooth and automated onboarding process to help company scale

Executive Assistant

  • Manage and maintain leadership’s schedules, including arranging meetings, making reservations, and travel arrangements
  • Act as a liaison between executives and other staff members, ensuring that communication flows smoothly and information is shared effectively

What we’re looking for:

  • Proven experience as an office manager or similar administrative role.
  • Ability to maintain confidentiality and protect sensitive information
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Proficient in Google Suite, Envoy (or equivalent), and able to use tech as a tool to scale impact.
  • Strong problem-solving skills and ability to think strategically.
  • Ability to work autonomously and take initiative.

The base salary range for this full-time position is $68k - $125k. The range displayed on each job posting reflects the minimum and typical maximum target for new hire salaries for the position of a candidate based in the Bay Area at any level. We do hire exceptionally talented professionals with decades of experience in their field. As such, our range may be higher than what is displayed. Our base salary ranges are determined by experience and location, and we hire at all levels for multiple roles. Within the range, individual pay is determined by work location, job-related skills demonstrated during the interviews, working experience, and relevant education or training. Please note that the compensation details listed in role postings reflect the base salary only and do not include equity, tokens, or benefits.

Our Benefits

  • 100% insurance premium coverage for medical, dental, and vision for you and your dependents
  • Equipment of your choice
  • Flexible vacation time, 11 holidays, and floating company days off
  • Competitive Salary
  • Equity (RSUs)
  • Protocol Token Grants
  • 401k matching
  • Fun and inclusive in-person and digital events

Aptos is committed to diversity in the workplace, and we’re proud to be an Equal Opportunity Employer. We do not hire on the basis of race, color, religion, creed, gender, national origin, citizenship, age, disability, veteran status, marital status, pregnancy, parental status, sex, gender expression or identity, sexual orientation, or any other basis protected by local, state or federal law. All employment is decided based on qualifications, merit, and business need.